Creating a
Rep List
Rep lists
contain information about the people associated with region lists displayed in
reports. Creating and assigning reps is optional, but can be beneficial for certain
reports in which rep information can be displayed directly on the report.
When first
creating a rep list, you will need to assign a meaningful name. This name must
be unique among the lists created by a single company. If you attempt to save a
duplicate list name, you’ll receive an error and the list will not be saved.
Once the
list is saved, you can add as many reps as you like. Multiple fields for phone
numbers, email addresses, etc. are available, but only “Rep Name” is required.
You can go back at any time to add or update rep information.
Creating a
Priority List
Priority
lists are simply lists of songs grouped together for viewing in menus and
multi-song reports. In addition, the songs in a priority list can assigned a
viewing order so higher priority songs can be viewed up front.
When first
creating a priority list, you will need to assign a meaningful name. This name
must be unique among the priority lists created by a single company. If you
attempt to save a duplicate priority list name, you’ll receive an error and the
list will not be saved.
Once the
priority list name is saved, you can add as many songs as you like, although it
is recommended that you do not exceed 25 songs in a single list. Please note
that side-by-reports displaying a column for each song are
limited to 10 songs. Therefore, it is recommended that you do not exceed 10
songs for priority lists that will be used in side-by-side reports.
To add
songs, simply enter an artist or title in the “—Song Lookup—“
area of the priority list menu. If your search returns too many matches,
you may specify “Artist” or “Title” as the match mode to further refine your
results. After the information is submitted, the page will be refreshed
displaying matching songs grouped by the following criteria:
To add a
song to the list, click the green arrow under “Add”. You will be prompted to
confirm that you want to add the song: click “OK” to do so.
NOTE: these prompts can be disabled by selecting “OFF” from
the “Prompt When Adding Songs” form at the bottom of the page.
Once songs
are added, the report order can be changed by clicking the up and down arrows
under “Report Order”.
To delete a
song, click the delete icon. You will be prompted to confirm this deletion
regardless of the prompt setting for adding songs.
Creating a
Region List
Region
lists group stations and markets into custom defined regions that can be
grouped and summarized in various reports.
When first
creating a region list, you will need to assign a meaningful name. This name
must be unique among the region lists created by a single company. If you
attempt to save a duplicate region list name, you’ll receive an error and the
region list will not be saved.
After the
region list name is saved, you’ll be taken to a page with an “Add a Regional”
link on it. Click this link and you’ll be prompted to save a region name
(mandatory), a rep (optional) and notes (optional).
After
saving, you’ll be returned to the window with the “Add a Regional” link where
you can repeat the process until all regional names have been saved.
Once
regions are in place, you’ll need to map data to them. You can begin this
process by selecting a region on the “Edit Region List” page and clicking the
“Edit Markets/Stations” link.
On the
mapping page, there are two options for searching/mapping under “Select a
Search Mode”: Market Search and Station Search. In each case, this mapping will
result in associated stations being displayed in reports.
Market
Search allows lookup of markets by name, or by the market’s region as defined
by Mediabase. The name search allows partial matching. Typing “San”, for
example, will return stations in
To add a
market for mapping, simply click the green arrow beside the market name. Repeat
the search and add process for each market you want to map. When all markets
have been mapped, repeat the process for the other custom regions defined in
your region list.
Station
Search allows mapping of individual stations to regions. To look up stations,
you may type call letters, format name, or market name and any matching
stations will be displayed. The search text can be full or partial. For
example, typing “CHR” will return all CHR/Pop and CHR/Rhythmic stations. To map
a station to the region, simply click the green arrow beside the station name.
Other items
to note:
·
By
default, you will be prompted when mapping stations/markets. To disable this
prompting, select “OFF” from the “Prompt When Adding Stations/Markets” form.
·
When
deleting station or market mappings, you will be always be prompted despite the prompt setting.
·
Mapping
a market causes all stations in that market to be mapped to the selected region.
Any new stations in the mapped market will automatically be mapped to the
region as well. It is recommended that whenever possible, market mapping should
be used.
·
Use
the “Region List Overview” on the Edit Region List page to generate a report,
region-by-region of all mappings.
·
Use
the “Unassigned Stations” link to generate a report of all stations/markets
that are not mapped to any region. Note: if no stations in
Creating a Report Definition
Report definitions group together assorted information
needed to generate region reports.
Each report definition requires a unique name. Attempting to
save a report with a duplicate name for your company will generate an error. In
addition, you will need to select a region list for the report and finally,
select the formats you want displayed.
NOTE: the combination of the region list and selected
formats determined the stations that will be qualify to be displayed on
reports. If every station is mapped to a region and “All Formats” is selected,
every station qualifies to be displayed. However, if CHR/Pop is the only format
selected, only CHR/Pop stations qualify to be displayed.
Viewing Reports – Reports Menu
To view reports, you will need to select a number of
different items:
·
Select
Song(s) – Allows you to select an entire priority list for viewing or any individual
song in the list.
·
Select
Report Type. There are three date ranges available for most reports:
o
7
day – displays the most recent 7 days of summarized airplay.
o
Building
– displays data building toward the next published chart period (ending
Saturday). Building data starts on a Sunday and shows data through the previous
day.
o
Current
Day – displays spin totals for the previous day. Trending, instead of being for
the previous week(s), is for previous days.
Report Types:
o
Tracking
with History – displays a 4 week spin trend with spins to date historical data.
Contains an overall summary at the top of the report.
o
Side-by-Side
Report – displays up to 10 songs from a priority list with 2 week airplay
information displayed side-by-side for each radio station.
o
Song
by Daypart – Displays two week (or two day) trending
for the period as a whole and for the five main radio dayparts.
Also displays a summary for each region of the total spins and audience for
each item.
o
Song
Activity (Single Song) – displays four week trends for spins and audience for a
single song. NOTE: a single song must be selected for viewing or this option
will not be visible on the report menu. Provides summaries at the region level.
o
Multiple
Song Activity – displays three week (or three day) spin and audience trends,
grouping all songs in a priority list together, per station. Also provides
summaries for all information at the station and region level.
Select Report Filter:
o
No
Spins Only – Only displays stations where songs have received no airplay. NOTE:
summaries generally reflect the data in the report and will generally contain 0
for totals.
o
With
Spins Only – Only displays stations where songs have received airplay during
the trending period. In certain multi-song reports, only songs/stations where
airplay occurred will be displayed.
o
Show
All Stations – displays all stations defined in the region list and Report
definition regardless of airplay.